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Privacy Notice for Job Applicants

BroadShield Ltd (“we”, “our”, “us”) is committed to protecting your privacy during the recruitment process.
This notice explains how we collect, use, and retain your personal information when you apply for a role with us.

 

1. What Information We Collect

 

We collect and process the following types of personal data:

 

  • Contact details (name, address, phone, email).

  • Employment and education history.

  • Qualifications and skills.

  • References and right-to-work documentation.

  • Interview notes and assessment results.

  • Any information you choose to share as part of your application.

 

If you provide information relating to health or equal opportunities, this will only be used for lawful monitoring and adjustment purposes.

 

2. How We Use Your Information

 

Your information is used to:

 

  • Manage your application and assess your suitability for a role.

  • Contact you during the recruitment process.

  • Conduct right-to-work and reference checks.

  • Keep records required by employment and equality legislation.

 

We do not use automated decision-making.

 

3. Legal Basis for Processing

 

We process your personal data based on:

 

  • Contract – to assess and progress your application before entering an employment contract

  • Legal obligation – to meet employment and immigration requirements

  • Legitimate interests – for record-keeping and monitoring recruitment effectiveness

 

4. Retention of Your Data

 

  • Unsuccessful applications are kept for 6 months after a decision is made.

  • With your consent, we may retain your data for up to 12 months for future opportunities.

  • Successful applicants’ data is transferred to their employee record under our Employee Privacy Notice.

 

5. Data Sharing

 

We may share your information with:

 

  • Recruitment platforms or job boards we use to manage applications.

  • Employment referees and right-to-work verification providers.

  • Government agencies or regulators where required by law.

 

Your data is not sold or transferred outside the UK.

 

6. Your Rights

 

You have the right to:

 

  • Request access to your data

  • Request correction or deletion

  • Restrict or object to processing

 

To exercise these rights, contact us using the details below.

 

7. Contact Us

 

BroadShield Ltd
Business and Technology Centre
Bessemer Drive, Stevenage, Hertfordshire, SG1 2DX
 

Email: support@broadshield.co.uk
Telephone: 0345 880 1818

 

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April 2024 (Policy BSQP033 issue 1.0)

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